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Facilities Assessment

Scope of Services

1. Facility Condition Survey

   CSM Group will conduct an inspection of the entire facility utilizing our expertise as construction professionals and appropriate consultants. CSM will produce an accurate analysis that identifies visible and discernable (through non-destructive means) components and elements requiring maintenance or other planned action.

   The facility conditions survey will focus on the following property elements:

   • Exterior Systems – roofs, walls, window systems, doors
   • Interior Construction – walls, doors, flooring, visible structural components
   • Interior Finishes: Flooring, ceiling, wall finishes
   • Health/Fire/Life Safety systems
   • Handicap Accessibility – ADA & barrier free requirements
   • Heating, Ventilation and Air Conditioning
   • Plumbing
   • Electrical and Service Distribution
   • Fire Suppression
   • Special Electrical Systems, Emergency Power, Telecommunications
   • Special Construction
   • Vertical Transportation
   • Site utilities
   • Site surface structures
   • Asbestos Inspection
   • Energy Audit
   • End of Useful Life Analysis

2. Integration of Client-Supplied Facility Condition Data

   In addition to observed existing facilities conditions, existing client-supplied facility condition data shall be reviewed by CSM for possible incorporation into the final report.

   All client-supplied facility condition data shall be identified as such in the report. Other types of client-supplied data may include any of the following: prior engineering studies, hazardous materials audits, air or water quality supplies, or other related facility condition data. Inclusion of existing client-supplied reports, electronic databases or spreadsheets, and other data needs to be considered on a case by case basis.

3. Corrections – Deficient Conditions

   For every deficient condition identified in the assessment, a means of correcting the condition (a correction project) shall be developed. Each correction project shall entail a detailed description of the methods and quantities of labor and materials necessary to conduct the work. A detailed, multiple line item, construction estimate will also be developed.

   Where appropriate multiple correction methodologies will be developed indicating the range of possible corrective measures and the associated costs.

   Each correction project shall be assigned a unique identifier within the assessment enabling correction tracking as deficiencies are corrected.

Prioritization/Categorization/Classification of Audit Data

Each correction project shall associate within the relational database technology the following three items from which multiple types, reports and analysis may be conducted:

1. Deficiency Priorities

   Each deficiency identified in the facilities assessment shall be prioritized in the following manner:

   Priority 1 - Currently Critical: Conditions in this category require immediate action to:

   • correct a cited safety hazard
   • stop accelerated deterioration or collateral damage
   • return a facility operation

   Priority 2 - Potentially Critical: Conditions in this category, if not corrected expeditiously, will become critical within a year. Situations within this category include:

   • intermittent operations
   • rapid deterioration
   • potential life safety hazards

   Priority 3 – Necessary, Not Yet Critical: Conditions in this category require appropriate attention to preclude predictable deterioration or potential downtime and the associated damage or higher costs if deferred beyond five years.

   Priority 4 - Recommended: Conditions in this category include items that represent sensible and fiscally responsible improvement to existing conditions. These are not required for the most basic function of the facility; however, Priority 4 projects will improve overall usability and/or reduce long-term maintenance costs.

   Priority 5 - Does Not Meet Current Codes/Standards, “Grandfathered”: Conditions in this category include items that do not conform to existing codes, but are “grandfathered” in their condition. No action is required at this time, but should substantial work be undertaken in contiguous areas, certain existing conditions may require correction.

2. Deficiency Categories

   Each correction project identified shall be assigned one of the following categories:

   • Life-Safety Code Compliance
   • Building Code Compliance
   • Accessibility Code Compliance (ADA & State of Michigan Accessibility Standards)
   • Building Integrity
   • Functionality
   • Appearance
   • Energy
   • Environmental
   • ACBM (asbestos containing building materials)
   • PCBs
   • Lead-based paints
   • CFCs
   • IAQ (indoor air quality)
   • Water Quality

   The above categories represent sample definitions and may be revised to meet requirements of the College through the initial stages of the audit process.

3. Classification

   Each deficiency shall be classified by the major property components identified for survey in the field. That is, each deficiency shall be either of the following classifications: Site; Exterior Systems; Interior Systems; Interior Finishes; Health/Fire/Life Safety Systems; Handicap Accessibility; Heating; Ventilation and Air Conditioning; Plumbing; Electrical and Service Distribution; Special Electrical Systems; Fire Suppression, Special Construction, Vertical Transportation, Site Utilities or Site Surface Structures.

Facilities Report

1. Executive Summary

   CSM Group will supply a complete facility assessment summarizing the existing construction including description of its major components, approximate age, and any critical issues.

2. Condition Assessment Report

   In addition to the executive summary we will supply a summarized list of building components, noting condition, location, useful life, and action required. Each item will be categorized; Site, Exterior Building Envelope, Interior, Mechanical, or electrical, and prioritized; 1. Currently Critical, Potentially Critical, Necessary, Recommended, or Does Not Meet Current Codes.

   Pictures will be provided to help annotate condition(s). When available a print of the facility will be utilized to help locate corrective actions.

3. Facilities Action Plan

   Accompanying the Conditions Assessment Report will be a Facilities Action Plan. This action plan will identify and detail all costs associated with each condition. An important component of the FAP will be a summary of the useful life of each component. This invaluable forecasting tool will help with the creation of capital budgets and life cycle costs.

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